What is the size of the grant?
Grants are for programming worth up to $10,000.
The AIE Residency Grant covers teaching artist fees for 20 residency days and also pays additional expenses not included in the grant amount, including: travel for the teaching artist; the AIE Partner staff to help the school manage the residency; an on-site evaluation of the residency; and the costs associated with AIE Orientation, technical assistance, and training and mentoring the teaching artists. We estimate the total cost paid by AIE per school grant to be $10,000.
What is the application deadline?
•JANUARY 18, 2019: EARLY BIRD DEADLINE – Schools that wish to receive feedback on the application should submit a strong, completed first draft of their application to the AIE Administrator via email (Yolanda.email@example.com). Applications received by this date will be reviewed by the AIE Administrator and the school will have the opportunity to update the application prior to the February 8th deadline.
FEBRUARY 8, 2019: FINAL GRANT APPLICATION DEADLINE – A complete application packet includes: ONE electronic copy of the complete online application emailed to the AIE Administrator via email (Yolanda.firstname.lastname@example.org) and ONE typed hard copy (with original signatures) and support materials mailed to the AIE Administrator (Yolanda Drislane, AIE Administrator, c/o NJ Arts Council, 33 West State Street, 4th Floor, Trenton, NJ 08608). Only complete applications postmarked by this date will be forwarded to the panel for review.
What are the financial responsibilities of the school/district?
The AIE Grant expects schools to match grant funds with a match of at least $2,000, which is a 3:1 match of the residency fee AIE pays directly to the Resident Artist.
The school is not expected to pay AIE or the agency partner for the 20 days funded by AIE. Matching funds can be made in cash expenditures and/or planned expenditures that already exist in the school budget.
The school's matching funds should be budgeted for: any equipment, supplies, and materials needed for the project; a field trip, visiting artist, or assembly to complement the residency work; and teacher release-time and administrator's time to attend meetings and work on the project outside of class time. Any of the expenses that you plan should be included in your grant match figure on the application budget page.
Sources of the match funds can include the existing school budget, PTA fundraising, a local bank, etc. In-kind donations cannot comprise the majority of the school's matching funds. Funding sources must be listed on the grant application, and should be secured in advance.
How are the grant funds managed?
Funds for artist fees are paid directly by the AIE Partner to the Resident Artist.
The school is responsible to manage and track their own spending for equipment, supplies, teacher and administrator time, etc.
Who should write the grant application?
The grant application should be developed and written by the Steering Committee, which is composed of teachers, administrators, school staff, parents, and members of the community.
The committee establishes goals based on the school's needs, chooses an artistic discipline for study and experiential exploration, writes and submits the grant application, and then implements the residency.
It's important that members of the school faculty and administration are involved in developing the grant application, as the Steering Committee that manages the residency after the grant is approved should have a strong commitment and buy-in to the project.
What types of disciplines are available?
Residencies are available in the following disciplines: Dance, Music, Theatre, Opera/Music Theatre, Visual Arts, Design Arts, Crafts, Photography, Media Art, Creative Writing*, Interdisciplinary**, and Folk Arts.**
Schools already working with a teaching artist may request to continue working with that artist, including them on the Steering Committee as the grant application is prepared. Otherwise, the school Steering Committee will interview and select the Resident Artist to conduct the residency after the grant award is made. The AIE Partner will help the Steering Committee identify artists for the interview process.
*Although Creative Writing is one of the many disciplines supported, only proposals to sponsor long-term writing residencies are covered by this program. Short-term writing residencies (5 days) are coordinated through the New Jersey Writers Project, and administered by Writers Theatre of New Jersey (https://www.wtnj.org/). For more information, contact the Writers Theatre at 973-514-1787.
**Schools interested in interdisciplinary or folk arts residencies must first consult with the AIE Administrator (609-984-7019) prior to applying.
How many students can be served in a residency?
Characteristically, a core group consists of students who meet with the AIE Resident Artist every workshop day, with a residency serving three or four core groups, for a total of no more than approximately 75-100 students.
Schools seeking to increase the size of the core group (for instance, an entire grade level that is more than four classes) should factor in increased Resident Artist hours or days into their budget. Please contact AIE for assistance.
Additional students can be served as a participating group - they may meet with the AIE Resident Artist on occasion, attending visiting artist's events and assemblies, and participate in field trips, culminating and other events related to the residency.
When do I find out if my school received a grant?
Notification will be emailed and mailed in late-May to designated school contact.
Grant awards are made pending the availability of state funds and are confirmed in July.