Frequently Asked Questions

What is the size of the grant?
  • Grants are for programming in value of $10,000.
  • The AIE Residency Grant covers Resident Artist fees for 20 residency days and also pays additional expenses not included in the grant amount, including: travel for the teaching artist, the AIE Partner staff to help the school manage the residency, an on-site evaluation of the residency, and the costs associated with AIE Orientation, technical assistance, and training and mentoring the teaching artists. We estimate the total cost paid by AIE per school grant to be $10,000.
  • What is the application deadline?
  • JANUARY 17, 2020: EARLY BIRD DEADLINE – Schools that wish to receive feedback on the application should submit a strong, completed first draft of their application to the AIE Administrator via e-mail (sclarke@yanjep.org). Applications received by this date will be reviewed by the AIE Administrator and the school will have the opportunity to update the application prior to the February 7th deadline.
  • FEBRUARY 7, 2020: FINAL GRANT APPLICATION DEADLINE
  • What are the financial responsibilities of the school/district?
  • The school/district must provide a financial match of at least one-third of the grant funds supplied for the Resident Teaching Artist (Resident Teaching Artist funds supported by the grant are worth $6,000, so 1/3 would be $2,000).
  • Schools that submit an application for a mural arts or a permanent art installation project must also fund three (3) additional days for the Resident Teaching Artist, plus travel for a $3,000 match minimum. The school will be billed for these days at the beginning of the residency. More details can be found in the Mural Arts Addendum at www.njaie.org.
  • Matching funds can be made in cash and/or planned expenditures that already exist in the school budget. Schools should anticipate their commitment of teacher and administrator time for meetings and planning, substitute teachers, equipment, supplies, materials, visiting teaching artist/assembly/field trip, and other expenses needed for the AIE Residency project will constitute their school financial match. Schools may also choose to include cash expenditures such as additional residency days, additional support components, etc. in their financial match figure. Sources of the match funds can include the existing school budget, PTA fundraising, a local bank, etc. Funding sources must be listed on the grant application and should be secured in advance.
  • How are the grant funds managed?
  • Funds for artist fees are paid directly by the AIE Partner to the Resident Teaching Artist.
  • The school is responsible to manage and track their own spending for equipment, supplies, teacher and administrator time, etc.
  • Who should write the grant application?
  • The grant application should be developed and written by the Steering Committee, which is composed of teachers, administrators, school staff, parents, and members of the community.
  • The committee establishes goals based on the school's needs, chooses an artistic discipline for study and experiential exploration, writes and submits the grant application, and then implements the residency.
  • It's important that members of the school faculty and administration are involved in developing the grant application, as the Steering Committee that manages the residency after the grant is approved should have a strong commitment and buy-in to the project.
  • What types of disciplines are available?
  • Residencies are available in the following disciplines: Dance, Music, Theatre, Opera/Music Theatre, Visual Arts, Design Arts, Crafts, Photography, Media Art, Interdisciplinary*, Folk Arts*, and Literature.
  • Schools already working with a teaching artist may request to continue working with that artist, including them on the Steering Committee as the grant application is prepared. Otherwise, the school Steering Committee will interview and select the Resident Teaching Artist to conduct the residency after the grant award is made. The AIE Partner will help the Steering Committee identify artists for the interview process. *Schools interested in Interdisciplinary or Folk Arts residencies must first consult with the AIE Administrator (609.984.7019) prior to applying.
  • How many students can be served in a residency?
  • The total number of students in the core group cannot exceed 100 students.
  • Characteristically, a core group consists of students who meet with the AIE Resident Teaching Artist every workshop day, with a residency day serving three or four core groups, for a total of approximately 75 - 100 students. Schools seeking to increase the size of the core group (for instance, an entire grade level that is more than four classes) should factor in increased Resident Teaching Artist hours or days into their budget. Please contact AIE for assistance.
  • Additional students can be served as a participating group. Students in the participating group may meet with the AIE Resident Teaching Artist on occasion, attend visiting teaching artist’s events and assemblies, participate in the documentation of the residency, and participate in field trips or culminating and other events related to the residency.
  • When do I find out if my school received a grant?
  • Notification will be e-mailed and mailed in late-May to designated school contact.
  • Grant awards are made pending the availability of state funds and are confirmed in July.