Arc Online Application - New Jersey Artists in Education Residency Grant Program

Online Application Instructions

Arc Application | Deadline March 3, 2023
For Arc residencies to take place September 2023 – June 2024.

Arc is available to schools who have successfully completed at least two years of AIE residencies. If you are not eligible for Arc, please complete the Artists in Education (AIE) application found at njaie.org/apply.

Please review the Grant Application Guidelines carefully before getting started. If you are in need of special accommodation in filing this AIE Grant Application, please contact us at 609.243.9000 Ext. 219. This application is also available to download at www.njaie.org, www.yanjep.org, and www.artscouncil.nj.gov.

All online applications must be submitted by Friday, March 3, 2023 to be considered.

This application has been modified to use conditional logic. Questions may be adjusted depending on the year you are applying If you have any questions, please don’t hesitate to reach out.

Please complete the application, filling out the following sections completely:

Applicant Information
Certification with Authorization
Residency Grant Narrative
Budget
Budget Narrative

Year 1 Applicants will be asked to provide letters of recommendation and documentation of past residencies. This will not be required of Year 2/3. This form is set with conditional logic that will adjust based off of the year you are applying for.

Can’t finish the application in one go?

No worries. This application enables an Application Save and Continue, so you can complete your application over a longer span of time. You will receive an e-mail with a unique link to return you to the application. You can use the link to return to the application from any computer. Please note that the link will expire after 30 days and incomplete applications will not be considered for a 2023 – 2024 residency.

AIE Arc Application - 2023 - 2024

"*" indicates required fields

Step 1 of 9

Applicant Information

Name of School*

Name of School

Superintendent/CEO*

First Last

Federal ID Number*

School District*

Name of School District

School Address*

Street Address City State ZIP Code

County*

County

Legislative District:

State Legislative District*

This information can be found at http://www.njleg.state.nj.us/members/legsearch.asp

Federal Legislative District*

This information can be found at http://www.house.gov/representatives/find

Certification

By checking YES, I certify that I (the school principal) have read and support the residency proposal.*

YES

Principal’s Name*

First Last

Email (provide one address only)*

Principal’s Telephone*

Date (mm/dd/yyyy)*

Steering Committee/Residency Support Structure:

The Steering Committee is composed of members of the faculty and administration, parents, and members of the community. It establishes goals, writes and submits the grant application, and then implements the residency. The AIE teaching artist and the AIE Partner become part of the committee at the start of the residency.

Grant Contact:*

Please provide the contact person's name, position, phone number, and email address for questions regarding this grant proposal.

Name:

Title/Position:

Phone Number:

Email Address:

On-Site Coordinator:*

NOTE: If the OSC is not a teacher, then a Teacher Liaison should also be identified.

Name:

Title/Position:

Email Address:

Administrative Coordinator:*

Name:

Title/Position:

Email Address:

Teacher Liaison (if applicable):

Please provide the name, position, and email address of the TL who represents teachers on the Steering Committee when the OSC is not from the site teaching staff. The TL ensures that the teaching staff from the sponsor site has direct input and involvement in the residency project from inception through completion.

Name:

Title/Position:

Email Address:

Teaching Staff:

Please include the grade level and subject area or current title, specifying those who will have a direct role in the residency.

Name:

Grade Level:

Title or Subject Matter:

Email Address:

Direct Role?

Community Members:

Please include affiliations of the community member (i.e. parent, local business, teaching artist, etc.).

Name:

Affiliation:

Email Address:

AIE Orientation Meeting

Choose one of the dates below that your On-Site Coordinator and Administrative Coordinator will be available to participate in an AIE Orientation meeting with the AIE staff.

AIE Orientation Meeting*

Thursday, July 27, 2023 | Young Audiences Arts for Learning | Princeton

Thursday, August 10, 2023 | Young Audiences Arts for Learning | Princeton

Residency Grant Narrative

Fields are set with character limits and will end when the limit is reached.

Please describe your proposed residency.*

(750-word limit)

How will your proposed residency augment the existing arts curricula at your school?*

(750-word limit)

What long-term impact does your school hope to achieve through this residency?*

How will the residency provide opportunities to highlight student perspectives / voices?*

Please list and describe the student learning goals for this residency.*

List no more than 5 student outcomes you anticipate from this residency. Please be succinct and realistic in your anticipated outcomes. To add additional outcomes, click the plus (+) icon at the end of the line.

Students will

How do you plan to accomplish these goals?*

Please list and describe the teacher learning goals for this residency.*

List 3-5 teacher outcomes you anticipate from this residency. Please be succinct and realistic in your anticipated outcomes. To add additional outcomes, click the plus (+) icon at the end of the line.

Teachers will

How do you plan to accomplish these goals?*

How do you plan to document and evaluate the outcomes of the student and teacher goals described above? (i.e. photos, video, student journals, social media, etc.)*

(500-word limit)

Does your school/district have a strategic plan or set of adopted goals that includes the arts? If so, please include major points of the strategic plan / adopted goals, as well as your plan to successfully integrate them into your residency.*

Is yes, please describe and highlight any ways that AIE might help your school achieve these goals.

Number of classes that will meet with the teaching artist each day:*

Number of students in each class:*

Length of each class:*

Briefly describe the criteria for selecting the core and participating groups.*

(500-word limit)

Site and Community

Please provide the following demographic information:

Arc Years 2 and 3 Applicants - This section may be skipped if information has not changed from Year 1 application.

Creative Writing

# of Courses

# of Full-Time Staff

# of Part-Time Staff

Comments

Dance

# of Courses

# of Full-Time Staff

# of Part-Time Staff

Comments

Media Arts

# of Courses

# of Full-Time Staff

# of Part-Time Staff

Comments

Music

# of Courses

# of Full-Time Staff

# of Part-Time Staff

Comments

Theatre

# of Courses

# of Full-Time Staff

# of Part-Time Staff

Comments

Visual Arts

# of Courses

# of Full-Time Staff

# of Part-Time Staff

Comments

Other

# of Courses

# of Full-Time Staff

# of Part-Time Staff

Comments

Briefly describe your school and community, including geographic and socio-economic characteristics.

Arc Years 2 and 3 Applicants - This section may be skipped if information has not changed from Year 1 application.

Please describe any existing or planned partnerships with community or cultural organizations, highlighting those that may play a role in your proposed residency.*

Support/Scheduling & Facility

Please describe how you anticipate scheduling student workshops (with focus on aligning scheduling for the core student groups).*

Be sure to provide the projected number of times per week, length of sessions, and the general time of year for the proposed residency. (See Guidelines for residency components and a sample timeline.)

What role will the Steering Committee play in the residency planning and implementation? Please include how the Steering Committee plans to collaborate with the teaching artist.*

Describe the teaching artist’s working conditions at your school, with particular consideration for the specific needs of the artistic disciplines involved, the artist's work space at your school, as well as the equipment / materials, time, and any other support they may need to successfully conduct their work.*

(300-word limit)

Arc Program Questions

Please select the year you are applying for.

Arc Year 1

Arc Year 2

Arc Year 3

Briefly summarize what took place in past AIE residencies and describe if/how the proposed residency relates to past residencies.*

(500-word limit)

How is Arc creating a sustainable arts culture in your school?*

Please include how it is building a culture of funding arts experiences and professional learning and creating lasting connections to the arts and the greater school community.

How can three years of guaranteed funding for AIE (Arc) help create a sustainable culture of arts experiences within your school?*

(500-word limit)

How can Arc’s model build a culture of funding arts experiences and professional learning in your school?*

(500-word limit)

How can Arc create lasting connections to the arts and the greater school community?*

(500-word limit)

Arc Year 1 Applicants: Provide no more than 5 pages of documentation from past residencies.

Drop files here or

Max. file size: 32 MB, Max. files: 5.

Proposed AIE Residency Grant Budget

The list below contains a variety of items schools have paid for to support their AIE residency. Please decide which items your school will need in order to meet the requirements of your proposed residency. The total amount matched by the school be at least $2000 ($3000 for schools with mural and permanent art proposals). If your application proposes a mural or permanent art installation, schools must budget for 3 additional workshop days ($385/day) and artist travel (can be estimated). Additional residency days and travel for the artists will be billed to the school at the start of the residency. Under Income Source, please list how the school will secure the funds needed (i.e. fundraising, existing budget, in-kind donations, etc.). In-kind donations should not compromise more than 50% of your match. For budget related questions, consult the definitions in the Guidelines or call AIE at 609.243.9000 ext. 219..

Teacher Release Time

Amount

Income Source

Substitute Teacher Fees

Amount

Income Source

Materials/Supplies

Amount

Income Source

Equipment

Amount

Income Source

Support Component: Field Trip, Visiting Artist, Assembly

Schools must fund either a visiting artist, assembly, or field trip.

Amount

Income Source

Artist Tools Rental Fee

Amount

Income Source

Extra Workshop Days

(Fee of $385 x ___ Days) Those proposing a mural arts or permanent art installation must fund three additional days for the teaching artist.

Amount

Income Source

Extra Travel for Artist

($0.625 per mile x round-trip miles x days) Those proposing a mural arts or permanent art installation must fund three additional days for the teaching artist. (An estimation will be accepted.)

Amount

Income Source

Administrative Costs

Amount

Income Source

Documentation/Evaluation/Publicity

Amount

Income Source

Other

Please list other budget items, with a description of the item, the cost, and the income source.

Budget Narrative*

Provide an explanation of our school's match and how you arrived at the items you listed as necessary to support your residency.

Letters of Support*

All Arc Year 1 Applicants are required to submit four (4) letters of support, including one (1) from a school administrator who will be involved in the residency, one (1) from your current AIE Partner, and one (1) from your AIE teaching artist.

Drop files here or

Max. file size: 32 MB.

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End of 2023 - 2024 Arc Application.

Name

This field is for validation purposes and should be left unchanged.

AIE Arc Application - 2023 - 2024

Applicant Information

Legislative District:

Certification

Applicant Information (Continued)

Discipline: Choose one discipline which best describes the desired residency or project.

Steering Committee/Residency Support Structure:

AIE Orientation Meeting

Residency Grant Narrative

Site and Community

Please provide the following demographic information:

Support/Scheduling & Facility

Arc Program Questions

Proposed AIE Residency Grant Budget

End of 2023 - 2024 Arc Application.